The Slide That Explains Everything (And Nothing)

The project lifecycle slide appears early.

Usually in the kickoff deck.
Usually around slide 7.
Usually delivered confidently.

It shows neat phases:

• Initiation.

• Planning.

• Execution.

• Monitoring.

• Closure.

Everyone nods.

No one asks where confusion fits.
Or delays.
Or politics.
Or late decisions.

The slide remains optimistic.
Reality does not.

What the Project Lifecycle Is Meant to Represent

In theory, the project lifecycle is a way to describe how work progresses over time.

It’s meant to:

• Create shared language

• Signal transitions

• Clarify responsibilities

• Provide structure to uncertainty

It is not meant to imply orderliness.

Unfortunately, that implication survives.

How the Lifecycle Is Supposed to Work

On paper, the lifecycle flows cleanly.

Initiation

The idea is defined.
The objective is agreed.
The project is justified.

Planning

Scope is clarified.
Timelines are built.
Risks are identified.

Execution

Work happens.
Teams deliver.
Progress is tracked.

Monitoring & Control

Performance is measured.
Adjustments are made.
Issues are managed.

Closure

Outputs are accepted.
Lessons are captured.
Everyone moves on.

This version fits neatly into a diagram.
It rarely fits into reality.

How the Lifecycle Actually Unfolds

In practice, phases bleed into each other.

Initiation continues long after approval.
Planning never really ends.
Execution starts before planning is finished.
Monitoring becomes reporting.
Closure is rushed — or skipped.

Projects don’t move in phases.
They move in waves.

And those waves rarely respect the slide.

Initiation: Where Certainty Is Borrowed

Initiation feels decisive.

The project is “greenlit.”
The sponsor is named.
The intent sounds clear.

But most initiation phases rely on:

• Partial information

• Optimistic assumptions

• Deferred decisions

Certainty is borrowed from the future.
It will be paid back — with interest.

Planning: Where Confidence Peaks

Planning creates comfort.

Documents appear.
Dates feel real.
Dependencies look manageable.

This is often the most confident phase of the project.

Not because the plan is perfect —
but because reality hasn’t fully arrived yet.

Execution: Where the Lifecycle Loses Its Shape

Execution is where the lifecycle diagram quietly breaks down.

New information appears.
Constraints tighten.
Decisions slow.
Trade-offs surface.

Execution doesn’t follow the plan.
It negotiates with it.

This is where project management actually happens.

Monitoring: When Visibility Becomes Performance

Monitoring is meant to support decisions.

But under pressure, it often becomes:

• Status theatre

• Metric reassurance

• Slide maintenance

Visibility increases.
Clarity does not always follow.

The lifecycle says “control.”
Reality delivers “interpretation.”

Closure: The Phase Everyone Agrees To (Later)

Closure is universally supported — in theory.

In practice:

• Teams move on early

• Outcomes are reframed

• Lessons are captured quickly

• Momentum matters more than reflection

The lifecycle ends politely.
The consequences linger.

Why the Lifecycle Still Matters

Despite all of this, the project lifecycle still matters.

Not because it predicts behavior —
but because it gives teams a shared reference point.

It helps answer:

• Where are we actually stuck?

• What decision are we avoiding?

• Which phase are we pretending we’re in?

The lifecycle isn’t a map.
It’s a language.

What Experienced PMs Learn Over Time

The lifecycle doesn’t fail.

Rigid expectations do.

When the lifecycle is treated as descriptive rather than prescriptive, it becomes useful again.

Not as a rulebook.
But as a way to make sense of motion.

“In theory, each phase of the project lifecycle hands off cleanly to the next.”

➡ Project Management Fundamentals (From the Trench)

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“As pressure increases, planning and execution begin to overlap in ways the lifecycle never accounts for.”

➡ Project Planning Myths (And Why Plans Still Matter)

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